The future of the mailroom...

The future of the mailroom
February 26, 2018 admin

On average, companies across the UK receive over 3 million items of post per year and the cost of manually processing incoming mail is estimated at £0.15 – £0.25 per item. The costs of processing outgoing mail can often be even higher.

Ironically, the use of electronic mail has not lead to a significant reduction in the volume of paper circulating across the organisation. Research by the IDC Consulting Group and PWC in 2010 and 2012 respectively, estimated that UK organisations print over 200 billion pages and according to Lexmark and Xerox, most organisations typically print more than 550 – 900 pages per employee, every month.

In some organisations, the use of email has actually led to a 40% increase in the volume of paper with 38% of those surveyed reporting a significant rise in their paper mail volumes.

The volume of paper can lead to detrimental effects on your business;

  • High costs of duplication, manual handling and physical storage
  • Extended decision-making process
  • Expected reputation of digital
  • Unknown data statistics
  • Inadequate security
  • Poor productivity

ARL’s digital mailroom solution encompasses a series of services, designed to eliminate the handling of inbound paper, email, fax and web communications. By pushing or pulling the receipt handling to our secure facility, ARL can digitise all inbound communication for clients and with the intelligent use of the right technologies, we can track, identify, categorise and capture the received information.

This central platform specifically designed to support the management, manipulation and distribution of information offers a number of benefits;

  • Operating costs reduce by up to 40%, and storage costs by up to 60%
  • Increased staff efficiency and productivity
  • Improved customer service, reducing response times
  • Guaranteed outcomes
  • Scalable; handle peaks and troughs more effectively
  • Greater control of documents with easy tracking and identification of any errors.
  • A reduced carbon footprint
  • An entirely customised solution
  • Increased security

ARL’s digital mailroom offers you a 360° approach to helping you navigate your way from existing paper/manual processes to a digital solution specifically designed to meet your organisation’s requirements. Our solution will support you throughout the process, from consultancy, proposition and design, to system launch, training and beyond.

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